October 3, 2018 Minutes
January 17, 2018
MAYOR HARRY G. GUTHEIL JR. PRESIDING
Clerk Treasurer Kelleher
1. Approval of Minutes – December 6, 2017, January 3, 2018 and January 10, 2018. Motion by Trustee Carota to accept all of three sets of these minutes. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
2. Set Future Meetings
Mayor Gutheil requested a starting time change for the February 7, 2018 Board meeting from 7:00 to 6:30pm.
A Special meeting is scheduled to discuss possible sewer grant money scheduled for 4:00 on Wednesday January 24th with Mary Beth Bianconi of Delaware Engineering.
Move $10,000.00 from 1990.400 Contingency to 1430.400 Special Attorney
Move $10,000.00 from 5142.100 Snow Removal to 5110.100 Street Maintenance
Motion was made by Trustee Girard to make both of these transfers. Seconded by Trustee Carota. All were in favor. None opposed. Motion carried.
4. Approve Payment of Bills
Mayor Gutheil asked to pull voucher # 94360 and #94361 both for Ace Carting because services are not rendered yet. Will pay these two vouchers in February. Motion by Trustee Bodkin to approve these bills minus the two Ace Carting vouchers. Seconded by Trustee Girard. All in favor. None opposed. Motion carried. Warrant attached.
Mayor Gutheil suggested keeping an eye on the cost of mutt mitts. The annual cost is approximately $1,600 for these and shipping alone was $116.
5. Storm Water Management Officer
Mayor Gutheil recommends appointing Joe Patricke for Storm Water Management Officer. Motion by Trustee Bodkin to appoint Joe Patricke for Storm Water Management Officer. Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
6. Village Election
Motion to say we are not going to hold a Village Registration Day by Trustee Carota. Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
Need motion to affirm the election will be on March 20, 2018 from noon to 9pm at the Village Hall, 46 Saratoga Avenue, South Glens Falls. Motion by Trustee Carota. Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
7. River Street Rezoning
Request to change the zoning for 41 River Street. This was referred to the Planning Board. Mayor Gutheil received a letter January 16, 2018 from FitzGerald Morris Baker Firth Attorneys stating that the Planning Board recommends that the rezoning be granted. Trustee Girard stated that there is indication that the occupants are living there. He asked counsel if there is any way that we can assure that they can not live there? Counsel inquired if there has been any code violations? Mayor Gutheil will obtain a report from the building inspector. Counsel requested a copy of the petition for rezoning. The Clerk Treasurer will get this to counsel.
8. Motion was made by Trustee Bodkin to receive and file the January 17th Public Works Report. Seconded by Trustee Carota. All were in favor. None opposed. Motion carried.
9. Banking Resolution
Mayor Gutheil requests the Village Board to authorize the Mayor, Clerk Treasurer & Deputy Treasurer to have authority to use all banking including deleting existing users on the accounts at TD Bank and NBT Bank. The TD Bank account is believed to be the balance of the original CDBG Grant and currently has a balance of $10,229.19. The NBT bank account currently has a balance of $11,601.93. Trustee Carota moved to authorize the Mayor, Village Clerk Treasurer and Village Deputy Treasurer to write checks, move money, delete any previous named authorized account users and perform all other functions for those bank accounts at TD Bank and NBT Bank. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
Mayor Gutheil mentioned that the Sara Grant application deadline was this week. The Village will be a year behind in applying for this grant. Would like to find a grant where to digitize our records. We do have a meeting scheduled in February with the NYS Archives to review our current records.
10. Street Maintenance Supervisor
Moved this discussion to the end of the meeting in Executive Session.
11. Planning Board Resignations
Dave Linehan’s resignation is dated January 15, 2018. A couple of people have expressed an interest in serving on the Planning Board and the Mayor will conduct interviews. At the last Planning Board meeting Mayor Gutheil was given a resignation letter from Debbie Fitzgibbon. Motion to accept these two resignations by Trustee Carota. Seconded by Trustee Girard. Mayor Gutheil thanked them both for their service. All were in favor. None opposed. Motion carried.
12. PBA Memorandum of Agreement
This has not been finalized yet. Hopefully by the next Board meeting.
13. Trustee Reports
Trustee Girard reported that the Republican Caucus is scheduled for Monday January 29, 2018 at 7pm in the Village Hall at 46 Saratoga Avenue, South Glens Falls.
Trustee Girard asked for an update on the health insurance debit cards. Mayor Gutheil said he will call Capital Financial to obtain an update.
Trustee Girard inquired on the status of the Fleet card that was referred to counsel. Susan Bartkowksi explained that the company actually sent us an addendum to the master agreement and she has asked the Clerk Treasurer to request the master agreement and forward it on to her for review.
Trustee Bodkin mentioned that audio recordings are on now on the Village website and we are getting the agenda and minutes on the website as well.
14. Mayors report
Received correspondence from Towne Ryan and he believes there is a mistake with the invoice. The Mayor and Village Board will review the Towne Ryan invoices regarding SCA and will talk to counsel to resolve.
There was a NYCOM training seminar today that the Clerk Treasurer and Deputy Clerk attended.
Mayor Gutheil asked counsel to mark up the Hach contract copy with fine print and report back to him so they can get this contract signed. Counsel requested a copy and was given one.
National Grid Leland Street Pump Station. We received a letter from National Grid that given the recent usage we may be forced to go to a demand meter rate. Mayor Gutheil asked what is driving the costs up on the pump stations? All are electric heat. There is no generator hook-up at the Leland Street location. The Mayor will call Delaware Engineering and see if they have any ideas.
NYCOM has a Winter Legislative meeting scheduled for February 11-13. The Clerk Treasurer will give the Village Board a copy of this meeting notice.
NYMIR has a training scheduled for January 23rd from 9 to 12 on Work Place Violence & Sexual Harassment Prevention Program and Lyme Disease & Rabies training. The Village Zoning and Planning Boards were copied on this meeting. Ed Robbins will be invited. All Village staff received this notice and all are encouraged to attend.
The Mayor requested a motion to enter in to Executive Session to discuss the Street Maintenance Supervisor position with the likeness we might take action when we come out of Executive Session and to discuss a particular unnamed person(s) job performance. Motion was made by Trustee Bodkin. Seconded by Trustee Girard at 7:52pm. All were in favor. None opposed. Motion carried.
Motion to adjourn the Executive Session and reopen Regular Meeting was made by Trustee Carota. Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
A Motion was made to offer the position of Street Maintenance Supervisor to the candidate at an annual salary of $55,000, subject to a mutually agreeable start date, subject to acceptance by the candidate and approval of said acceptance by the Board of Trustees by Trustee Girard. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
Motion to adjourn the meeting by Trustee Girard. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
Meeting adjourned at 8:43pm.
January 10, 2017
MAYOR HARRY G. GUTHEIL JR. PRESIDING
Trustee Timothy Carota
Trustee Nicholas Bodkin
Trustee Anthony Girard
Mayor Harry G. Gutheil, Jr.
Public Forum – none.
1. Approve Payment of Bills
Motion to approve payment of bills by Trustee Girard. Seconded by Trustee Carota. All were in favor. None opposed. Motion carried.
2. Transfers – none.
3. Interview Job Applicants
Motion to go into Executive Session for items 3 & 4 at 5:02 by Trustee Bodkin. Seconded by Trustee Carota All were in favor. None opposed. Motion carried.
4. Review Unnamed Employee(s) Job Performance
Motion to adjourn the Executive Session and reopen the Regular meeting was made by Trustee Carota. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
No action was taken in the Executive Session.
Motion by Trustee Carota to adjourn Regular meeting. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
Meeting adjourned at 6:54 pm.
January 3, 2018
MAYOR HARRY G. GUTHEIL JR. PRESIDING
David Linehan thanked Trustee Bodkin for his help and answering a call on a Sunday.
Charlie Granger stated that this Board needs to fill the vacancy seat on the Village Board. He said it is an injustice to the public not to have 5 people on this Board.
Charlie Granger asked about the multiple CSEA contracts. What are these? Mayor Gutheil replied that one of the contracts was voted on but was not signed. The other two were each signed by the Mayor and the union relations specialist. One of these two was 28 pages long and the other copy was 32 pages long.
Charlie Granger said that he doesn’t know why the Village Board is not being more aggressive with the SCA assessment issue. He feels they should be aggressive and keep an open dialog with them. Mayor Gutheil stated that he did go to several meetings at the Town and attended a School Board meeting. The Town voted 3 to 2 to approve the settlement.
Tom Wade inquired if Mr. Hayes is still in the water meter program test run? Is he still getting water at a fixed rate? He asked the Board to look into this. Mayor Gutheil said they will look in to it. The test was to see what the use of sprinklers would be in the residential program but Mr. Hayes was still paying the same rate as everyone else.
1. Approval of Minutes – December 20, 2017
Motion by Trustee Girard to strike one sentence referring that the Village had received a $24,000 grant from the State because that hasn’t been verified. Seconded by Trustee Carota. All were in favor. None opposed. Motion carried.
2. Set Future Meetings
Water and Sewer Committee should meet. Trustee Girard and Trustee Bodkin will call a meeting.
To: 8320-0800 Water Pump FICA/Med $. 65
From: 8310-0800 Admin Water Station $ .65
To: 5110-0100 Street Maintenance $258.79
From: 5010-0100 Street Maintenance Administration $258.79
Motion to approve transfers by Trustee Bodkin. Seconded by Trustee Carota. All were in favor. None opposed. Motion carried.
4. Approve Payment of Bills
Question by Trustee Bodkin on Voucher #94310 for stripping of roads. Mayor Gutheil talked to Rick Daley about this today. It was an invoice from Saratoga County DPW dated 12/14/17. Motion to approve payment of bills by Trustee Carota. Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
5. Fifth Street Parking
Bill Duell stated that someone is parking on Fifth Street between McDonalds and Route 9. The curb height is only 2 ½ inches and standard curb height is 4 ½ to 8 inches. This is a dangerous spot and never had parking there before. He requests the Village take out the curb or put up a No Parking This Side of Street sign. Mayor Gutheil said he referred this issue to the Planning Board and asked David Linehan to take a look at it. Bill Duell will get Dave Linehan a set of pictures of the area. Mayor Gutheil said he will check with Rick Daley for curb size.
6. Approve Holiday Schedule 2018 – Non Union Employees
The non-union employees have had 15 paid holidays since 2011 when Columbus Day was added. Trustee Carota remembers when the fifteenth holiday was added in 2011.
Motion to approve proposed Holiday Schedule (attached) by Trustee Bodkin. Seconded by Trustee Carota. All were in favor. None opposed. Motion carried.
7. Nominate Deputy Treasurer & Deputy Registrar
Mayor Gutheil nominated Rebecca Pomainville to fill the remainder of Anna Tracy’s term of the vacant Deputy Treasurer position. There was a brief discussion about expanded residency.
Motion was made by Trustee Girard to approve the nomination and appointment of Rebecca Pomainville effective January 3, 2018 at a salary of $38,000 subject to a favorable background check. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
Motion by Trustee Girard to fill the remainder of Anna Tracy’s term of the vacant Deputy Registrar of Vital Statistics. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
8. Schedule Special Village Election
William Hayes resigned more than 75 days before the 3rd Tuesday in March therefore the Village has to have a special election to fill the vacancy. Election date is March 20, 2018.
Motion was made by Trustee Girard to hold a Special Election on March 20, 2018 at 46 Saratoga Avenue, South Glens Falls and to cover any and all costs for the election including legal ads, ballots and payment for election inspectors. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
Trustee Bodkin will post the Special Election notice on the Village Website.
9. Thomson Reuters
The Village received 4 law books at a cost of $1,004. The Mayor questioned the bill and requested a 5 year history from Thomson Reuters and found that the Village has paid over $14,000 in that time period. Mayor recommends cancelling this subscription. Motion by Trustee Girard to cancel the subscription. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
10. Animal Control Report
Trustee Bodkin moved to receive and file the December Animal Control Report. Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
11. Public Works Report
Trustee Girard moved to receive and file the Public Works report. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
12. Trustees Report
Trustee Bodkin reported that he has posted the 2008 Comprehensive Plan on the Village Website. He has updated the water quality report and posted the Fall Newsletter. He also reported that email addresses are being set up for all Planning Board members.
Cyber Security Update – Very few firms are doing this and they are all very busy.
13. Mayors Report
The Village did qualify for CWSRF grant and is eligible until 2020 if we want to take advantage of interest free financing.
Board took no action on resolution from County Magistrate Association.
LDC – Mayor Gutheil will contact the current treasurer and request they call a meeting. Secretary Dannae Bock resigned as did president Joe Patricke. The Village is looking for people who want to serve. The Village Board doesn’t have any authority on LDC but believes all the current Boards terms have expired. Trustee Carota asked if there are any requirements to being a member. He suggested that the Board come up with names for new members. The Clerk Treasurer will make a copy of the LDC Bylaws for the Village Board, Charlie Granger and will email one to attorney Susan Bartkowski.
Two positions have been posted at DPW. Highway Maintenance Supervisor and an anticipated opening for Working Foreman.
Zoning Board member terms are probably up soon and we will be looking for people to serve their community.
Mayor requested attorney Susan Bartkowski take a look at the Fleet Card Agreement. The Village of Hudson Falls is currently using this program.
There is a NYCOM Workshop on January 17th for new officials. The Clerk Treasurer has requested she and the Deputy Treasurer attend this workshop. Trustee Carota moves to approve the necessary expense of $50 per person to attend this workshop. Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
Motion to go in to Executive Session at 7:58 pm by Trustee Girard to discuss a particular unnamed person(s) job performance. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
Motion to adjourn Executive Session and reopen Regular Meeting by Trustee Girard.
Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
No action was taken in Executive Session.
Motion to adjourn Regular Meeting by Trustee Bodkin . Seconded by Trustee Carota. All were in favor. None opposed. Motion carried.
Meeting adjourned at 8:17p.m.
December 20, 2017
MAYOR HARRY G. GUTHEIL JR. PRESIDING
Clerk Treasurer Kelleher
Mr. Bottari reported to the Board that the snow banks were cleared by 9:30am. It is working. Mayor Gutheil thanks Public Works for addressing this.
1. Approval of Minutes – November 21, 2017 Special Meeting
Motion by Trustee Girard to accept these minutes. Seconded by Trustee Bodkin. All were in favor except Trustee Carota abstained. None were opposed. Motion carried.
2. Set Future Meetings
Mayor Gutheil asked if they should set a meeting to discuss resumes received. It was decided to wait on setting a meeting date at this time.
3. Master Plan Review Committee Report
Brigid Martin reviewed the Comprehensive Plan with a slideshow presentation. A Committee was set up to review the Comprehensive Plan. They have met every week since the committee was formed. Committee went through the existing comprehensive plan, cover to cover. Recommendations are to update what was already recommended. Steps 1 – 8 lays the foundation for step 9.
Brigid Martin said they can be done by February 7th. Mayor Gutheil said we may want to talk about requesting an extension since the Board will need time to review the plan. If so, we would need time to advertise.
Trustee Carota stated that the Board would need to adopt the plan itself before taking any action.
4. Transfers – None
5. Approve Payment of Bills
Mayor Gutheil discussed the Westlaw (Thomson-Reuters) voucher. This is for law books that we get including updates. This bill was for $1,004. He asked who is using these and do we need them? He will look into it further. This voucher will be pulled from the warrant for now.
Motion was made by Trustee Carota to approve the bills minus the Weslaw Invoice for $1,004. Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
6. Approve September Financial Statements
Motion to receive and file was made by Trustee Carota. Seconded by Trustee Bodkin. All were in favor. None opposed. Motioned carried.
7. Capital Financial Administrative Contract
Counsel needs to look at this. It has been emailed to Susan Bartkowski. We will hold for now since she is not present at the meeting tonight. We will be authorizing the funding of the HRA tonight.
8. Notary Public renewal for David Gifford
David Gifford has asked the Village to cover his notary renewal fee. Motion was made by Trustee Bodkin. Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
****Agenda item 13. A motion was made by Trustee Girard to go into Executive Session at 7:55pm to discuss the CSEA Grievances. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
A motion was made by Trustee Bodkin to close the executive session and reopen the public session. Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
9. Individual Email addresses for Planning Board Members
At the last Planning Board meeting Dave Linehan asked that there be email addresses for each planning board member. This cost for this would be an additional $25 per month. A motion was made by Trustee Bodkin to approve the expense of adding an email address for each planning board member and alternates not to exceed $300. per year. Seconded by Trustee Carota. All were in favor. None opposed. Motion carried.
10. Wex Bank Fuel Card Service Agreement – Fleet Card
Mayor Gutheil has not heard back from counsel on this. The Village pumps are now up and running again. T.J. Chagnon doesn’t want to abandon the tanks at this time. He feels the response time is quicker using our own tanks. There are currently no vendors in this village that are set up to allow for large vehicles. This is a great idea for a backup plan. If power is lost at the shop, then they don’t have a fuel supply. Tanks were just cleaned and certified a year ago. Will add this item to the January agenda after attorney has a chance to look at this. Trustee Girard suggested it might be advisable to see what the cost of a portable fuel tank that would fit in our trucks would be.
11. Request to Waive Late Fee N. Diocoltes
Mayor Gutheil said our policy is not to waive late charges. The Board agreed to deny the request.
12. Hayes & Hayes LLC Contract
They are doing the Park View Apartments LLC. Attorney is going to review this contract. A motion was made by Trustee Girard to allow the Mayor to sign the contract when reviewed and approved by counsel. Seconded by Trustee Carota. They will pay for the inspector and put money in escrow to cover the cost. All were in favor. None opposed. Motion carried.
13. CSEA Grievance Chagnon / Dixon (Executive Session)
Discussed out of order after agenda item 8 and before agenda item 9. (see in minutes)
People are coming in to make payments to the Local Development Corporation. By virtue of the bylaws the Mayor is supposed to be on the LDC. Joe Patricke has resigned, Dannae Bock has resigned. Mayor Gutheil feels the existing board member still on the LDC should call a meeting to review the LDC membership. Trustee Girard stated that the bylaws indicate the current Mayor or Deputy Mayor should be on this board. Mounir Rahal is still a member as is Joe Kelly. The bylaws say the treasurer is supposed to take the money. We need to contact the treasurer. The Village Clerk Treasurer has received an e-mail that the LDC is 30 days overdue for an audit. Four checks have come in and Shannon Kelleher deposited the money in the LDC account for them. The Village should contact Debbie Fitzgibbons, the LDC Treasurer and have her call the LDC Attorney as soon as possible to discuss.
15. Public Works Report and the Public Safety Report
Motion made by Trustee Carota to receive and file both of these reports. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried. Mayor Gutheil to get copy of these reports to Trustee Bodkin so he can post them on the Village website. Trustee Girard wants to know what are the problems we have with the Department of Health that need to be taken care of? Mayor Gutheil has not seen any correspondence but he understands that a copper test had been taken but the results hadn’t been filed. 2) Another Water Sample needed to be done and 3) The annual water quality report needed to be posted to the Village website.
16. Trustees Report
Trustee Girard made a motion that for all non-union eligible employees, the Village would pay eighty-five percent (85%) of the premium cost of the employee, employee with spouse, employee with children, or family coverage for the Blue Shield Silver EX 8000 High Deductible Plan or MVP Gold Plan for the 2018 calendar year. The employee shall contribute fifteen percent (15%) of their premium on a weekly basis, deducted directly from the employee’s paycheck. The Village shall be responsible to provide a debit card for payment up to $1,600.00 for the MVP deductible for individual coverage and payment up to $3,200.00 MVP deductible for employees with spouse, employee with child(ren), or employee with family coverage. The Village shall be responsible to provide a debit card for payment up to $3,250.00 Blue Shield deductible for individual coverage and payment up to $6,500.00 Blue Shield deductible for employees with spouse, employee with child(ren), or employee with family coverage. Seconded by Trustee Carota. All were if favor. None opposed. Motion carried.
Trustee Bodkin stated that the planning board schedule and planning board training is coming up. He also stated that the Village needs a Storm Water Management Officer as soon as possible per Joe Patricke. We need to find out if our engineering firm can do this. There is no certification for this position. There is a monthly meeting at the Saratoga County offices.
Trustee Carota verified all street lights on Route 9 are working. Trustee Bodkin noted the current condition of Village Christmas ornaments on the poles are poor. Some are not lit. He questioned if maybe we can find some money to replace some of these for next season.
Trustee Hayes reported his resignation and he distributed a copy of his letter to each one of the Board members. A motion was made by Trustee Bodkin to accept Trustee Hayes resignation effective 12/29/17 with regret. Trustee Girard thanked Trustee Hayes for all of his years of service. Mayor Gutheil agreed and would welcome his help to continue at the Museum. Trustee Hayes stated that the Board needs to name someone to be liaison with City of Glens Falls to coordinate for the brochures that we do every year. The motion was seconded by Trustee Hayes. It was 30 years last month that he has served this Village. All were in favor. None opposed. Motion carried.
Trustee Hayes asked the Mayor if he was writing a letter to Dannae? Mayor Gutheil said she foiled some information. Trustee Girard suggested we do not we have not done this for other employees.
17. Mayors Report
We were turned down for the Community Development Grant. Mayor Gutheil will follow up with this.
Good news is that Niagra Mohawk vs. Chagnon law suit was discontinued.
There is a property on Main Street going into foreclosure of which the Village has a Judgement on file against. It now has been assigned to a judge. Mayor Gutheil will review with counsel.
Judge McCabes request for two resolutions will be added to agenda for next Board meeting.
There was a discussion on written complaints about property owners not mowing their yards last summer. The Mayor wants to stay on top of this.
The Village has funded $13,248.19 into the HRA to help fund the HRA as part of the new 2018 health care plan.
We received a bill for keys made at the Fire Station $300 for 15 keys.
NY Rural Water Association invoice received will be added to agenda for next Board meeting.
Rick Daley passed the A/B Operator Underground Storage license exam.
18. A motion was made by Trustee Bodkin to go into executive session to discuss an unnamed person(s) performance. It was seconded by Trustee Girard. All were in favor. None opposed. Motion carried. 9:18pm.
A motion to adjourn the Executive Session and re open the regular meeting was made by Trustee Girard. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion Carried.
Discussion with Susan Bartkowski regarding Capital Financial administration of the plan. Capital Financial does the claims. Employer is the administrator. “Administration Contract and Service Agreement.” Susan Bartkowski will talk to Capital Financial before we sign.
RESOLUTION: Made by Trustee Carota authorizing the Mayor to sign the administrative contract and service Agreement once reviewed and approved by Susan Bartkowski. Seconded by Trustee Bodkin.
A motion to adjourn was made at 9:55 by Trustee Carota and Seconded by Trustee Bodkin. All were in favor, none opposed. Motion carried.
Meeting was adjourned at 9:55 pm.
Shannon Kelleher, Clerk Treasurer
December 6, 2017
MAYOR HARRY G. GUTHEIL, JR. PRESIDING
Trustee Bodkin Clerk Treasurer Shannon Kelleher
Trustee Girard Attorney Susan Bartkowski
South Glens Falls Fire Department Presentation
7:05 Public Forum – None
1. Approval of Minutes -none
2. Set Future Meetings – none
1 – From A1990.400 Contingency $1,000.00
To A6410.400 Publicity $1,000.00
2 – From A1990.400 Contingency $1,500.00
To A1362.400 Ads $1,500.00
Motion by Trustee Hayes to approve the two transfers. Seconded by Trustee Girard. All in favor.
None opposed. Motion carried.
4. Approve Payment of Bills
Three separate warrants. Trustee Hayes hasn’t seen one yet.
Mayor Gutheil has a list of bills to have a discussion on.
a. Bill from Peckham. Is this the patch for the school on Harrison? Blacktop? Used 19 ton for school.
b. Contractor has agreed to pay. When we have a DPW superintendent, they will submit to the Clerk and the Clerk will bill at that time.
c. Electric bills are high. We could go out to bid for better price. Mayor Gutheil does not have time to look in to this right now and could use some help.
d. Bill from Dig Safe with a finance charge. We don’t want to pay bills late and pay finance charges.
e. There are two lights that we are being charged for on poles facing the old American Legion building. We should eliminate these. We will discuss next meeting. Trustee Carota will drive around and look at the lights. Trustee Hayes stated that there is a list of all the poles and the lights in the Village office. The list was provided by National Grid.
f. There was a discussion about the amount of the bill for the police car.
g. Trustee Bodkin requested we hold the Stored Tech bill. They are charging us for 3 servers and we only have 2. They have not gotten around to migrating the old police department server. All agreed we will pull it.
h. Now charging Rick Daly’s payroll out of the Water Admin account instead of the pump station.
i. Using a lot of toner at the Water Plant. HP Printers use a lot of toner and it is very expensive. Rick Daly would like to buy a Brother printer. Trustee Girard motioned to get a colored Brother printer for the Pump Station for a max of $250. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
j. No parking on the street during snow removal. Clerk Treasurer will look for the previous ad and send it to Trustee Bodkin so he can post it on the website.
Motion to approve the payment of the bills by Trustee Carota with the exception of the Stored Tech voucher and approving only $6,840.70 for the repair of the police car. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
5. GFNB Online Banking Agreement
Trustee Carota made a motion to approve Shannon Kelleher (Clerk Treasurer) to be secretary for this agreement. The Board waived the reading of the entire resolution. Seconded by Trustee Hayes. All were in favor. None opposed. Counsel suggests verifying we have controls in place noted on page 10. Clerk Treasurer will verify cyber-crime coverage with insurance carrier. We will add this policy to our policies and procedures.
Motion to adopt these policies and procedures by Trustee Carota, Seconded by Trustee Bodkin. All in favor. None opposed. Motion carried.
6. NYS Retirement System Online Banking Agreement
Mayor suggests it should be Shannon Kelleher for the online reporting and electronic transfers. We need to appoint a security administrator. Motion made to appoint Shannon Kelleher to be the administrator for both by Trustee Bodkin, Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
7. CSEA Grievance
Mayor Gutheil has denied the CSEA grievance. Mayor has notified counsel and we will take action at the next step in the procedure per the CSEA contract on December 20, 2017 at the next Board meeting.
8. Sewer Lift Station Generator Part
Trustee Carota moved to approve the purchase of a fuel pump for the generator at the Sewer Lift Station in the amount of $1,472.84. Seconded by Trustee Bodkin. All in favor. None opposed. Motion carried.
9. Proposed Water Line First Street
Gary Robinson Engineering did the drawings. The Village engineer has reviewed the drawings and has questions. There was lengthy discussion and it was decided to leave the route of the new water line as drawn.
10. Village Audit
We received another proposal. This one is from Jenkins, Beecher and Bethel LLP in the amount of $5,500. Trustee Girard made a motion to accept this proposal and to split the bill between general fund, water and sewer accounts using the same percentages as previously used. Motion seconded by Trustee Hayes. All in favor of using Jenkins, Beecher and Bethel LLP. None opposed. Motion carried.
11. August Financial Statements
Trustee Girard made a motion to accept the August financial statements. Seconded by Trustee Carota. All in favor. None opposed. Motion carried.
12. Trustee Carota moves to acknowledge David Bennett as the new member of the South Glens Falls Fire Company. Seconded by Trustee Girard. No discussion. All in favor. None opposed. Motion carried.
13. Affordable Housing Grant Mortgage Filing
Motion was made by Trustee Carota to authorize the Mayor to sign Shelter Plannings request for exemption from paying mortgage fees and taxes regarding a property on Saratoga Avenue which received an affordable housing grant.
Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
14. Health Insurance CSEA
Trustee Hayes made a motion to authorize the Mayor to offer the same 2 high deductible plans made to the PBA to the CSEA members. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
15. Hach Service Agreement
Trustee Hayes made a motion to accept the revised reduced service agreement in the amount of $2,528.00. Counsel states that paragraph 20 lists the state of Colorado. Try to get it changed to New York State. Paragraph 19 is limiting their liability. They should be responsible for anything they damage and should not have a cap. Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
Joe Patricke resigned as president and Dannae Bock resigned as secretary. Possibly other resignations coming in. Mayor Gutheil says we will have to read the bylaws because he believes the Mayor is supposed to be on this board. Their secretary/treasurer should be making deposits. Our clerk made deposits for them. But whoever is secretary or treasurer there now should be the one handling the finances. They need new membership and officers. They have their own attorney, Mike Muller. We have to find out what role, if any this Board plays. Joe Kelly, Mounir Rahal, Debbie Fitzgibbon, Joe Patricke was on Board. Trustee Girard made the motion that the Mayor be on the LDC board if it is required by the bylaws. Seconded by Trustee Carota. All in favor. None opposed. Motion carried.
17. Accept Anna Tracy Resignation
Motion made by Trustee Hayes to accept the resignation letter from Anna Tracy, Deputy Treasurer dated November 28, 2017 with deep regrets. Seconded by Trustee Carota. All in favor. None opposed. Motion carried.
18. Anna Tracy Post Employment
Anna Tracy offered to assist Village post employment via contract labor. A rate of $15 per hour was discussed. Draft letter agreement is needed. Motion by Trustee Carota to approve the draft letter agreement at a rate of $15 per hour not to exceed $2,000. Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
19. Animal Control Report
Motion to receive and file November report by Trustee Carota. Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
20. Public Works Report
Emerick $2,733 bill paid in this warrant. Rick Daly stated that the pumps were clogged up with disposable wipes. Emerick is going to give us a proposal to service these pumping stations. We haven’t received the proposal yet. Trustee Hayes stated that these new homes have small kids. The question was asked if we can lift the covers and keep an eye on them now? Rick Daly said yes. We need a new hot water heater at the water plant. It is only 3 years old.
Motion to receive and file Public Works report. Motion by Trustee Bodkin. Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
Daly said they need Board approval before they can dig on First Street. We require insurance. Can we get board approval contingent on authorization from Engineer? Micky Hayes needs to get ahold of Mayor Gutheil and conference call with Susan Bartkowski. Motion by Trustee Bodkin to authorize Mayor Gutheil to sign an agreement subject to Engineer approval and Village being named as additional insured. Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
21. Trustee Report
Trustee Hayes gave a tour of stable and explained the grant procedure and what needed to be done to fix the building up. Kathleen Moore was invited but didn’t come. Trustee Hayes has comments on the article that was in the paper. This is not an abandoned building. The building was not given to the Village. It was involved in a transaction between SCA Tissue and the Village via a property swap. There was a cash transaction that came to the village also. The roof does not have a hole in it. It has been repaired. There is no water, no sewer and no heat in that building. Bridgid Martin gave Kathleen Moore a tour of the outside only of this building because she didn’t have a key. The newspaper article proposes writing a grant request now and Trustee Hayes feels this is premature. This is a group that is only supposed to prepare a comprehensive plan for the Village. Only two Board members were in attendance at the tour. Mayor Gutheil agrees that we should be reviewing a plan then make recommendations. Trustee Carota commented that he is the liaison for Comprehensive Plan Committee. They are going through the old comprehensive plan and making recommendation for a new plan. They are going above and beyond to recommend ideas. They are only recommendations on how we can improve the Village. The ideas we had in the past are still good ideas.
Trustee Bodkin stated that the new website is live. As we approve minutes they will be posted on the website. We hope to have a draft within 10 days available to the public. Audio can be put on the next day, possibly. Trustee Carota asked if we can put employment opportunities on the website? Trustee Bodkin will do that if he is given the job descriptions. The Clerk Treasurer will get him the job postings.
Rick Daly stated that someone contacted him about cutting down trees. Trustee Carota said we do not want to take down live trees. We will revisit it again next year. Trustee Carota will get in touch with him.
Trustee Bodkin stated that he really appreciated Trustee Hayes tour. History and the museum is wonderful for our community.
22. Mayors Report
Grand opening Friday 11 am for Stewarts.
Village Sales tax November 15th YTD is down $565.
We have two positions open. We will put on website.
Did not receive anything in writing for the backup Water Plant Operator position but TJ is interested but does not want to go to night school.
Rick Daly said he knows someone who might be interested in the position.
Mayor Gutheil asked for a motion to enter into executive session at 9:12pm to discuss a particular unnamed person(s) job performance and the SCA tax lawsuit. Motion by Trustee Bodkin. Seconded by Trustee Girard. Board unanimously approved.
Mayor Gutheil asked for a motion to adjourn the Executive Session and re-enter the Public Meeting. Trustee Bodkin made the motion. Seconded by Trustee Girard and the Board unanimously approved.
No action was taken in Executive Session.
Mayor Gutheil asked for a motion to authorize the Mayor to search and conduct interviews for interim, part-time or full-time Public Highway Maintenance Supervisor. Motion by Trustee Girard. Seconded by Trustee Bodkin.
Mayor Gutheil asked for a motion to adjourn the Public Meeting. Motion to adjourn by Trustee Carota. Seconded by Trustee Bodkin. Board unanimously approved.
Meeting adjourned at 10:27p.m.
Link to PDF
Pledge of Allegiance
MARCH 15, 2017
DEPUTY MAYOR TIMOTHY CAROTA PRESIDING
2017 SPRING FLOWER PLANTING BIDS
Deputy Mayor Carota stated that the first item to address would be the opening of the 2017 spring flower planting bids. The following bids were received: Grasshopper Gardens, Inc for $4,150.00; Watkins Garden Center for $7,382.00, and Jim Girard Landscape for $9,444.00, which is not an adequate bid due to missing information. Deputy Mayor Carota then asked Attorney Muller and Trustee Lemery to review the bids.
Trustee Anthony Girard Trustee Peter E. Lemery Trustee William Hayes
Michael Muller, Attorney
Trustee Girard moved to approve the minutes from the March 1, 2017; Trustee Lemery seconded
the motion. The Board unanimously approved.
Trustee Lemery moved to approve the bills; seconded by Trustee Hayes. Trustee Girard
abstained do to not having time to review the bills today. Acting Mayor Carota voted yes to approve.
FY 2016-2017 Vouchers 993395-93450
General Fund Water Fund Sewer Fund Total
$25,162.86 15,739.84 2,591.05
1) 2017 Spring Flower Planting Bids
Deputy Mayor Carota then asked Trustee Lemery if he was ready to discuss the planting bids. Trustee Lemery moved that the Board approve the lowest bidder which was Grasshopper Green for $4,150.00. Acting Mayor Carota stated that the Spring Planting A8560.0401 line item account only has $4,000.00 in it; so for any bid to be accepted the Board would have to include a motion to transfer money or they have the option to reject all bids and start over. Trustee Lemery moved to approve the transfer from Contingency A1990.0400 for the difference of $150.00 as part of his motion to accept the bid. Seconded by Trustee Hayes and the Board unanimously approved.
2) Water Meter Public Discussion
Acting Mayor Carota then asked some of the residents from the Pruyn Crest housing area to stand and please state their name if they wish to express their concerns regarding the meter charges in their development. Mr. Craig Seabolt was first to speak as a representative for the group. He would like to discuss the high cost of the water/sewer bills that the residents received in October 2016. The problem seems to be that the sewer calculations are also figured on the water usage. He understands that it is code that the new construction homes all be metered and that it is the beginning of the metering process for single family homes, however the rates should be fair and equitable, and until everyone is metered he feels that he should be on a flat rate and not metered. Mr. Bob Urlich then asked Attorney Muller if it was fair for the Village to charge a different rate. Attorney Muller stated that yes the Village can set whatever rates they want and charge what they want but the system needs to be fair and equitable and this topic for the Village goes back to 2014. Attorney Muller then reviewed the Village fees for water and stated that the Village Board needs to determine if the fees are fair. In 2014 the Board thought they were doing the right thing by changing the billing practice to charge the resident for the amount of actual water that they used. Attorney Muller then stated that the a few years back the Federal Government got involved with the Village water system and implanted mandated changes to the filtration system and with those mandates the Village incurred debt. Mr. Urlich then stated that the group here tonight has no problem paying for the water but feels that they are being picked on because they have meters which cause them to pay more for water usage then others. He asked if the Board has the ability to pass a resolution this even to make this fair. Trustee Girard stated he would like to address Mr. Ulrich’s concerns, buy passing a motion that all metered residents pay the same rate as the non-metered residents. The original thoughts were that the entire Village would be metered, but at this time the Village has other water issues to attend to. Judy Durling asked that the Village make the billing process fair until all residents are metered. Jeff Nitsche asked how many residential single family dwellings are there in the Village. It was stated approximately 1,600. Then he stated that there are 42 lots with new homes being building that range in price from $240,000 to $500,000. He stated that is going to bring a big pot of money in property tax to the Village, and to him it does not make sense to spend the money to meter everyone. Sharon LaPierre stated that in her opinion she does not want a meter and is very happy with her flat rate water bill but she feels apartment homes should have meters. Sue Archambault stated that she is happy with what she is paying but meters are not suitable for apartment homes. There are several structures with 2, 3 or more apartments in them playing the same amount as she is. If meters are in apartment homes then they need to be metered per apartment not per building. There is a huge loss in revenue by allowing meters into apartment homes. Then the single family home owners need to make up the decreased revenue by having a higher flat rate. There was a question as to whether the Schermerhorn apartments on Harrison Avenue had individual meters per unit. The answer was no there is only one meter on the building. Harry Gutheil stated he has always wanted what is fair and equitable and that he over paid for 30-years on his water rates. He stated that he has four people in his apartments and he should not pay the flat rate 4-times. He thinks the Village needs to put more money in the infrastructure and water tower. Mr. Gutheil stated you will never go wrong if you treat people fair. Sue Archambault asked why it is fair to flat rate a single family home with one person, but it’s not fair to flat rate a single apartment with 4 people living in it. She then asked how any of this makes sense. Mr. Giorgianni stated that he has a question and if he was metered would it be as much as what the new homes were paying. It was stated probably not because you pay for what you use and all the new homes are establishing lawns. Trustee Girard stated that the metered single family homes are paying for sewer as well as water through the meter. Trustee Girard stated again he would like to see all single family homes at a flat rate. Mr. Giorgianni asked Trustee Girard if the budget will still balance. There was no response other than everyone should be treated the same. Mr. Blot asked if everyone is at a flat rate will the Village lose money and how can that be justified. Acting Mayor Carota asked Trustee Girard if he has looked/researched the financial impact to the Village if the new construction homes are no longer metered and are all charged a flat rate as per a motion which was stated earlier in this conversation. Trustee Girard stated that he has not reviewed the numbers but the fairest way is to put everyone at a flat rate and adjust the rate as needed. It was then stated that everything should be fair and everyone should pay the same amount. It was then stated that this is not fair because why should a single family resident (1–person) pay for all the water that some individuals will be using on their lawns through an irrigation system. It was then stated that irrigation and pool do add to the water rates. Mr. Gutheil stated that the Village has made money every year in the water fund. Sue Archambault asked that if the Board removes the meter rate for single family new construction home that they make it fair and remove the meter rate for apartment homes also. Trustee Carota asked Trustee Hayes how the thought process started. Trustee Hayes stated that he has a meter in his house as a study/test meter to see the usage based of a single family residence with an irrigation system. The process started because the Village would like to eventually meter everyone. Trustee Hayes stated that the higher water rates are coming from the irrigation systems. At his home he uses 1000 gallons a day but that he waters his established lawn every other day. The main problem with the part of the current bills is the sewer system. Another individual stated that maybe the irrigation fee needs to be increased. Brigid Martin asked that if the Village meters each unit, what will happen with the Schermerhorn apartment building. Trustee Carota stated that he was unsure. Sue Archambult stated that that the Village Board would be making a mistake tonight to go back and remove the meter charges from new construction homes. Trustee Lemery stated that it took the City of Glens Falls 6-years to meter everyone. He said that the only fair way to bill is though the meter system. There is also the option of a dual meter system. Inside water verse outside water. Trustee Carota asked Trustee Hayes if there was money set aside for meters; the answer is no. Trustee Hayes was reminded that there was additional money kept from the loan and it is in a Certificate of Deposit with the intent it was to be used for the water tower. Tom Wade asked Trustee Lemery about the water rates in the City of Glens Falls. Trustee Lemery stated that he is not sure of the rate increase over the past years for the City but believes that once the meters were installed people were more cautious about their water usage. Rick Daley tried to explain to the Board that the type of meter the Village has will still calculate water flow so when and if the Village decides to go back to metering this will be a problem. Trustee Carota stated that the thinks the Village can figure that out. Trustee Carota stated that he would discourage the Board about making a decision tonight because of the financial impact on the rate changes. Trustee Girard stated that the thinks there should be a decision made tonight because it will not take effect until the next billing cycle. The conversations continued asked but the end result is that Trustee Girard moved to discontinue billing the new construction homes (single family residence) at a metered rate without a request from the home owner and that all will be billed at a flat rate. (This will be in effect for the October 2017 billing period). Attorney Muller stated that it is imperative that the Village Board know that they need to have a Public Hearing to change the Village codes, but the fee schedule can be changed by Board resolution. He then stated that Mrs. Archambult hit the nail on the head when she asked what the end result of this will be and the Village impact. No one answered her question at that time. Deputy Mayor Carota asked for a vote on the motion. Trustee Hayes yes, Trustee Lemery yes and Deputy Mayor Carota yes. All meters will stay in place in the single family home but they will not be read as part of the billing cycle.
Additional information on this item in Public Form part of the minutes
3) Well Supplement- Air Stripper Project
Trustee Girard stated that he had Attorney Muller reviewed the bid package and he would recommend to the Board that they send the package out for bid. The bids will be opened and reviewed on April 5, 2017 at 2:00 PM. Trustee Hayes moved to approve the Clerk–Treasurer to place a bid advertisement ad. Trustee Girard seconded the package and the Board
4) 2017-2018 Tentative Budget – Public Hearing Date – April 5, 2017, 6:30 pm
Deputy Mayor Carota stated that as the Budget Officer he ready is to set a date of April 5, 2017 at 6:30pm for the Budget Hearing. Trustee Hayes seconded the motion and it was also approved for the Clerk-Treasurer to advertise the hearing for the date of April 5, 2017. Trustee Girard seconded the motion and the Board unanimously approved.
5) NYCOM Annual Meeting – Saratoga, NY May 7-9, 2017
Deputy Mayor Carota stated that the NYCOM Annual Meeting will be held in Saratoga on May 7-9, 2017. Trustee Lemery moved to approved all Elected Official and Department heads to attend. Trustee Girard seconded the motion and the Board unanimously approved.
6) Financial Statement – February 2017
Trustee Girard moved to approve the Financial Statement. Trustee Lemery seconded the
motion and the Board unanimously approved.
7) Account Transfers
Trustee Girard asked about the HRA transfers. There was a drop in the expense account for the current budget and therefore the expenditures were higher. Trustee Girard moved to approve the following transfers:
PS Water Trans PS Water Pump
FICA/Med Water Trans FICA/Med Water Pump
CE Contingency CE Code Book
TO: A9060.0811 CE
8) Animal Control Report –on file
9) DPW Report – on file
10) Trustee’s Report Trustee Girard – None Trustee Hayes – None Trustee Lemery – None
11) Deputy Mayor Report – None Public Forum
TO: FX9060.0811 CE
TO: G9060.0811 CE
Trustee Lemery seconded the motion and the Board unanimously approve.
Ms. Brigid Martin asked about a letter that she received from a local farmer stating that he feels the farmer market fees in the Village are too high and this excludes a lot of people from being able to have this option. (Chapter 99 of the Village Code). Deputy Mayor Carota stated that the Village Board votes on the fees. Ms. Martin wanted to give the Board a copy of the letter she received. It was stated that the Village Board already has a copy. Deputy Mayor Carota stated that the Board and the Village attorney are aware of farmer’s stand request and it is being looked at.
She then commented that she feels that the Village Board should not have voted on Item #2 of the agenda and that there should have been additional research done and maybe this should have been tabled until the next meeting. She then stated that residents should have known the Village
would vote on this and it might have been different. Deputy Mayor Carota stated that he feels the Village Board is here to help the residents and to fix problems and that is why they decided to vote the way they did.
She has been getting emails regarding the sidewalks since the last snow storm. The main question asked was why the Village DPW is removing sidewalk snow only in certain areas. Deputy Mayor Carota stated that he will ask Brian Abare, DPW Superintendent (absent) what the snow removed system is for the sidewalks and he will get back to Ms. Martin with an answer.
Ms. Georgianna stated that she feels if people were interested in how things were run in the Village they would be here tonight regardless of what was being discussed.
Ms. Sue Archambault asked again what the impact on Item # 2’s decision will have financially on the Village. Acting Mayor Carota stated that at this time it is not known and the Village Board will have to work on that.
Richard Daley asked if the new construction homes were still to pay and get the meters installed even though they were not being billed a meter rate anymore. The boards answer is yes. Mr. Daley then stated that he missed the discussion on the Air Stripper (Item#3 of the minutes) and is it ordered. Trustee Girard stated that it is going out to bid, but no one could answer when it will arrive or be installed. Mr. Daley then stated that he feel with the decision made on item #2 of the minutes has moved the Village backwards five years. The Village has fought so hard for meters and then to take the billing process away is a waste. Acting Mayor Carota stated that he disagrees with that statement and just because the Village takes on step back does not mean that the Village can not start forward again. Trustee Lemery stated that it ended unfairness, and this should push the Village forward for meters or it will end them all together. Acting Mayor Carota thanked Mr. Daley for his comments but stated that we needed to move on from this topic.
Harry Gutheil asked if the Village DPW would be installing the air stripper. Trustee Girard stated yes the Village will install part of the air stripper but there will be a manufacture representative also on site. Mr. Gutheil then wanted to know if the $90,000.00 is material and labor. Trustee Girard said that is everything.
Harry Gutheil then asked if item 4 of the minutes as a Tentative or Preliminary Budget. Acting Mayor Carota read from the NYCOM manual on what a Tentative Budget was and stated to Mr. Gutheil that the Village law only references Tentative Budgets. If there were any changes they have been made and are reflected on what has been presented as a Tentative Budget as of now. Mr. Gutheil then asked if the fund balance has changed. The answer was yes because when items in the budget change that always changes the bottom line and the fund balance. Mr. Gutheil then wanted to know if the health benefits changed. The percentage changes are a reflection per the workshop changes. The Tentative Budget is for the public at this time. There is an $80,000 projection of appropriated fund balance in the budget at this time. Mr. Gutheil then asked about the HRA. Acting Mayor Carota stated that the union gets unlimited but at the difference of two plans. (Empire Blue vs CDPHP). The non-union employees get $2,500.00 per year. Attorney Muller stated that it is a court ruling because there was an insurance plan that was no longer available so the Village took the next best plan, but the unions get equal or better in coverage. Mr. Gutheil asked if it was Supreme Court ruling and the answer is yes.
Ty Worbel stated that the individuals present regarding #2 of the minutes were talking about watering their lawns 3 times a day but wanted to go to a flat rate for billing. Mr. Worbel wants to know if they will they be able to comply with the water bans of the Village when they are put into action for water shortage during the summer months. Acting Mayor Carota stated that everyone will have to comply with the codes of the Village.
Mr. Harry Gutheil asked if there was any additional information on the City of Glens Falls Sewer bill that has been increased for the 2017-2018 budget. Acting Mayor Carota stated that it is an increase in the City’s benefit rates. In the past the Village has not been responsible for the O & M benefits but will now be included in the renewal contract with the City of Glens Falls. Mr. Tom Wade also asked about the increase and thinks that the Village needs to explore the charges. Attorney Muller stated that what has happened is that the City and the Village just renewed another 30-year agreement and in the revisions of the new contract the Village will now be responsible for a percentage of Allocated Benefits of the Waste Water Treatment Plant.
Mr. John Hoey asked about the condition of the water tower. It was stated that the exterior of the water tower needs to be refurbished; but the interior of the water tower is okay. Trustee Girard and Trustee Hayes explained that the Village is still working on grant funds for the outside rehab of the tower.
There were no additional comments.
Trustee Lemery moved to close the public meeting; seconded by Trustee Girard and the Board unanimously approved.
Link to PDF
PUBLIC MEETING MARCH 1, 2017
MAYOR JOE ORLOW PRESIDING
2017 SPRING PLANTING BIDS (march 15, 2017 not this meeting)
Trustee Anthony Girard Trustee Peter E. Lemery Trustee Timothy Carota
Brian Abare. DPW Superintendent Michael Muller, Attorney
Trustee_Lemery moved to approve the minutes from the February 15, 2017; Trustee Girard
seconded the motion. The Board unanimously approved.
Trustee Lemery moved to approve the bills; seconded by Trustee Girard. The Board
FY 2016-2017 Vouchers 93308-93350
FY2016-2017 AHC Voucher-93307
General Fund Water Fund Sewer Fund Total
$22,194.25 3,818.70 2,265.06
Comm Develop Total
1) 2017 Spring Flower Planting Bids – Tabled (will be March 15, 2017)
2) Scout John Stark – Eagle Scout Project – Scout Stark stated that he would like to make an
extension off the Betar By-Way which will create a path to the peninsula on the Hudson River. A few years ago the Village started this extension by clearing a 700 feet, but was unable to complete the remaining 400 feet of thick dense woods to complete the project.
This project will help the community with being able to have an additional hiking trail, fishing options and habitat viewing. Scout Stark meet with the DPW Forman, Rick Daley last Wednesday and they witnessed traces of beaver and fox wildlife in the projected area for the trail. Scout Stark then stated that there are two different types of forestry based specifications to make your environment better. Preservation is one in which you would leave the environment alone and the other is conversation in which you remove what you believed will make the environment better. Scout Stark would like to have permission to finish the trail that was started. He believes that once the trail is completed it will better the community of the Village. Mayor Orlow asked if anyone had questions for Scout Stark. Trustee Lemery asked if his project was just to extend the trail to the end of the peninsula and whether he would be able to open the end of the peninsula. Scout Stark stated that he will also create a few veins off the trails but at this point he will not open the end of the peninsula because that will promote camping. Mayor Orlow asked if there were any other questions for Scout Stark. There were no additional questions. Trustee Lemery moved to approve the project; seconded by Trustee Girard and the Board unanimously approved the project. DPW Foreman Rick Daley will be overseeing the project for Scout Stark. The project plans on file with the minutes.
3) Chazen Companies – Income Survey Supplement/CDBG Application – Trustee Girard
Trustee Girard stated that this item has to do with the recent CDBG grant regarding income surveys. Last year the Village applied for a CDGB grant but did not meet all the guidelines. Mr. Bob Murray is now working with Chazen Companies in the grant writing department. He would like the opportunity to identify areas that have issues in the Village and group those areas together to complete the survey in a different way. The fees for the proposed grant will
be as follows: Income survey $1,750.00, Engineers plan $3,000.00 and CDBG Application $4,900.00. Trustee Carota stated that the total would be $9.690.00 and asked if any of it would be part of next year’s budget. Trustee Girard stated that the Application fee of $4,900.00 would be in next year’s water budget. Trustee Carota asked if there were any other cost that needed to be in next year’s budget. Trustee Girard stated he would go through all his paperwork and see what he had to be covered in next year’s budget. This was not voted on and stated as informational at this point. Then item #4 of this agenda was discussed. Motion for item #4 applies to the approval of this agenda item.
4) 2003-2005 Community Development Block Grant
The Village has received CDBG grant housing (pay back) money from 2003-2005. The way the grants worked was if the property owner of an awarded amount of money from the CDBG funding and sold their house within the guidelines, a percentage of that money needed to be repaid to the Village. It would be cycled into another project of similar kind. Attorney Muller has made several attempts to reach out to CDBG agencies regarding the guidelines since this funding and the projects were 12 years or older. Attorney Muller has hit road blocks with closed offices in the grant administration departments. Attorney Muller then stated that these are not free funds to the Village and it needs to use the funds in a reasonable fashion with a similar project. Attorney Muller suggestions are attached to the minutes. Mayor Orlow asked if the Board had any questions regarding this. Attorney Muller then asked Trustee Girard about item #3 of this agenda, because the funds could most likely cover the expenses needed for the most recent CDBG grant proposal. The total funds available under the 2003-2005 programs are $10,154.25. The total needed for the continuation of the CDBG funding for professional services for the (Item #3 of this agenda) Income Survey
Supplement/CDBG Application is $9,650.00. The Clerk-Treasurer stated that if the Board wants to approve this all invoiced approved will be paid out of the 2003- 2005 CDBG funding account. Trustee Girard moved to approve the 2003-2005 CDBG funds to be spent for the Item #3 of this agenda. Trustee Lemery seconded the motion and the Board unanimously approved.
5) Budget Workshop Scheduled for March 6, 2017 at 7:00 pm
This is informational. There will be a budget workshop in the Village Complex meeting room at 7 pm on March 6, 2017. This will be the first workshop for the 2017-2018 fiscal year.
6) Water & Metering – Susan Archambault
Ms. Susan Archambault was present and wants to know if she would be eligible to put a water meter in her single family home. Ms. Archambault stated that at the last meeting it was stated by Trustee Girard that the reason meters were allowed for multi-family, new construction homes and commercial homes is because the fund balance was too high in the water fund; and the auditors told the Village to spend down the funds. Ms. Archambault stated Trustee Girard was right the Village choose to do something with the revenue but they choose the wrong project. She then stated that she had with her tonight water bills from Mr. Daley and Mr. Gutheil and she has created a spread sheet that shows that the Village lost $3,100.00 in 2016 on their properties alone. She chooses those properties for her study because Mr. Daley was a water committee member and Mr. Gutheil was the original requestor and supporter of the multi-unit homes having meters. She wants to know if the Village considered the restrictions on revenue that this placed on the single family homes. She quoted minutes from the 4/12/14 meeting where Mr. Daley stated that “it is not fair that
the residential customers are carrying the burden of the water”. She stated that there are 100 multi-unit dwellings in the Village and the loss of revenue from those dwellings is passed on to the single family homes and it is significate. She then quoted minutes from 5/14/14 which states there are many discrepancies in the meters and non-metering in the Village. The multi- unit families have the potential for many individuals to be living in the same building sand same apartment and there should be meters for each unit. She then asked Trustee Girard if there has been any additional talk about the entire Village being metered. Trustee Girard stated that at some point the Village will meter but there is a lot of other issues at this point. (water piping and water tower (as he stated the tower is on its last leg and they gave us 5 years and we are approaching that deadline). He stated that an engineer has previously stated that it will cost $750,000 dollars to put meters in the Village. He continued with stating that is his opinion and he is only one vote but that the Village should take care of the current water problems before meters. Trustee Girard stated that before he became a trustee the commercial buildings had one meter and the owners of apartment building said it was not fair because some commercial buildings had apartments attached to them. Ms. Archambault wanted to know who it was benefiting. Trustee Girard stated that when the change was made he will agree that the residential people were taking the burden and that the revenue drop was because the residential water rate dropped. Ms. Archambault asked Trustee Girard again if the auditor stated that the water fund needed to be reduced, and Trustee Girard stated yes. Ms. Archambault stated that she has worked with auditors and they only suggest things and they don’t tell you what you have to do; so she asked why the Village did not focus on a more critical water issue. In her opinion allowing multi-unit homes to have meters was poor judgement on the Water Committees part and Trustee Girard did not think through the
process prior to recommending it to the Village Board. Trustee Girard stated the single family homes benefited when the rates were reduced. Ms. Archambault stated that the owners of the multi-unit dwellings are making out pretty good because they are able to claim the expenses on their taxes at the end of the year or they can pass the cost off to the tenants. It is a win, win for the multi-unit owners. She stated it was very unfair and thanked the Board for their time. Mr. Rick Daley stated that it is unfair that the new construction homes are being metered and there has been no talk about the rest of the Village being metered. Ms. Archambault stated that she has a friend in a new home that is metered but the resident living behind them is not metered and is using water all day long at a flat rate cost. Mayor Orlow corrected a statement made by Trustee Girard about the integrity of the Water Tower. Mayor Orlow stated it is the outside appearance and cosmetic repairs of the water tower and not the interior that is in need. He does not want the residents to think that there is a problem with the interior structure of the Water Tower which was not clarified by Trustee Girard. Brian Abare, DPW Superintendent verified what the Mayor stated. Trustee Lemery stated to buy and install meters is a long term plan. Mayor Orlow stated that the law as is now states that the resident buy the meters from the Village and a revolving fund has been establish as a DPW account line item for the original purchase as well as the reimbursement. Trustee Lemery said people will probably not buy a meter. Ms. Archambault stated that she would buy one. Mr. Gutheil stated he is not getting a credit but that he is way over paying. He was paying 4 water rents for 4 apartments in one building. Ms. Archambault stated that it does not matter she is one person and is paying the same amount and Mr. Gutheil should have been paying a flat rate per apartment. Mr. Gutheil then said to the Village Board that they should let Ms. Archambault buy a meter and let her install the meter. It was stated that
this would be a code and fee change and it would have to uniform for everyone. Mr. Gutheil then stated that the Village has discriminatory rates, and the Board realized he needed a meter and he said he is now paying his fair share. Ms. Archambault stated that in prior minutes Mr. Gutheil stated that meters were not necessary for everyone. He then stated that this week he was told that an individual bill in the new construction area was over $1,000.00 for 6 months. Mayor Orlow stated that he has spoken to several home owners in the new construction home area and they have been told by the builders the number of times per day that they need to water their lawns to keep them healthy. Mr. Gutheil also stated the new individuals are getting hammered on the sewer cost. There were several other items talked about, but the end result is that the water rates and metering laws need to be revised prior to any additional changes with in the Village. Mayor Orlow stated that he would like to clarify that over the past 3 years there have been infrastructure repairs to both the water tower and the water lines. There is still more work to be done and the Village will continue to work on the improvements.
7) Prospect Street/Beach Road Water Improvements – Payment #4 – Trustee Girard
This item is tabled unit the March 15, 2016 meeting.
8) 50th Annual Flag Day Parade – Saratoga-Wilton Lodge No. 161, June 12, 2017 at 12:00 PM
This was an announcement only. No one offered to participate.
9) 5th Annual Moreau Community Center Block Party – September 9, 2017 at 10:00 AM
Additional information was needed regarding this. It will be reported on at a later date.
10) Gazebo Request – Kati VanLoan – June 3, 2017
Trustee Carota moved to approve the request; seconded by Trustee Lemery and the Board unanimously approved.
11) 2017 NY Rural Water Association Annual Technical Conference /Exhibit – John Dixon Jr., May 22- 25, 2017
Trustee Lemery moved to approve the training for John Dixon Jr; seconded by Trustee
Carota and the Board unanimously approved.
12) DPW Report – on file
Mayor Orlow stated that the request from the last Board meeting regarding parking and snow
removal on Terrace Ave is being reviewed with the DPW and the school.
13) Trustee’s Report
Trustee Girard – The Air Stripper bid package is being reviewed my Attorney Muller. It should be sent out by March 3, 2017 but that might not be possible.
Trustee Carota – None
Trustee Lemery – None
Mayor Report –
The tree grant discussed at the last public meeting is not going to be possible because the deadlines, but Planning Board Chairmen and DPW Superintended Brian Abare will be working on a tree count.
Nick Bodkin is not sure and is working on the Comprehensive Plan for the budget but it might not be enough information to include it in the upcoming budget.
Ms. Laura Roberts of 22 Saratoga Ave was present and stated that she feels that the salon Annie Nails has been dumping hazardous products in the ground around the building. This will be looked into immediately.
Mr. Gutheil wanted to know if the Budget Workshop planned for Monday was something the public could speak at. The answer was yes.
There were no additional comments. Trustee Lemery moved to close the public meeting; seconded by Trustee Carota and the Board unanimously approved.
Link to PDF
FEBRUARY 15, 2017
ACTING MAYOR WILLIAM HAYES PRESIDING
Trustee Anthony Girard Trustee Peter E. Lemery
Brian Abare. DPW Superintendent Michael Muller, Attorney
Trustee_Lemery moved to approve the minutes from the February 1, 2017; Trustee Girard
seconded the motion. The Board unanimously approved.
Trustee Lemery moved to approve the bills; seconded by Trustee Girard. The Board
FY 2016-2017 Vouchers 93308-93350
FY2016-2017 AHC Voucher-93307
General Fund Water Fund Sewer Fund Total
$22,194.25 3,818.70 2,265.06
Comm Develop Total
1) O’Reilly’s Auto Parts Project
Acting Mayor Hayes stated that at the last meeting the Board asked Attorney Muller to following up with Building/Code Inspector, Joe Patricke regarding some unresolved request regarding the O’Reilly’s Auto Parts Project project. Attorney Muller stated that he has spoken with Mr. Patricke and at this point the project is still in the Planning Board hands and until further notice he has nothing new to report on the project. TJ Wade stated that he thinks
the Planning Board will be discussing this at their March 8, 2017 meeting.
2) Snow Removal – Mr. Bottari
He was present this evening to ask if the Village DPW could make Terrace Avenue a priority with snow removal. There are cars from the school that park there during the school days; and with the snow it makes is difficult to enter and exit his driveway. Mr. Gutheil told the Board that they should be helping Mr. Bottari. Mr. Gutheil stated he lets people park in his apartment house parking lot that’s located on the corner of east 6th street and Hudson Street and he wants to know what the big deal is in giving Mr. Bottari some help. Mr. Abare stated that Terrace Ave is narrow but so are other streets in the Village, and they will removal all the snow next week while the school is on winter break. Mr. Bottari stated it will not be a problem while the school is on break. There was talk about the placement of no parking signs, emergency snow removal signs and safety cones being placed in the area before or during heavy snow storms. Mr. Bottari feels that it is a safety issue. It was also suggested that instead of cleaning Rte. 9 first the DPW should clean Terrace Ave and the school area first. The question is why the facility or BOCES instructors are not using the school parking lot. DPW Superintendent, Brian Abare will talk with the school transportation and the Middle School administration to see if they can help. Mr. Robbins, Crossing Guard stated that maybe the school can snow blow a little further but no matter what he feels the teachers will park where they want.
3) Cooper’s Cave – Brochures and Distribution
Acting Mayor Hayes stated that he has received the price proposal for this year’s Cooper’s Cave brochures. This is a 50%/50% spilt with the City of Glens Falls. There will be 25,000 printed and then distributed from here to Albany and then in the Cooperstown’s and Mohawk River area. The paper is from Finch Paper for $476.00 (same as last year). Glens Falls
Printing for $1359.00 (same as last year) and they will pick up the paper from Finch paper. Distribution of the brochures will be North County Distribution Services $2,160.00. Totaling under $4,000.00 which is 1/2 paid by the City of Glens Falls. Trustee Lemery moved to approve the expenditures; seconded by Trustee Girard and the Board was unanimous in approving.
4) Local Government Achievement Awards
This is a NYCOM achievement award for any that has done municipal improvements and wants to apply. We do have some recent projects that might qualify for this award. This would take work and time. No Board volunteered to research this.
5) 2016 Urban and Community Forestry Grants Programs
The Planning Board Chairmen, David Linehan wanted information handed out regarding a 2016 Urban and Community Forestry Gran Program. This grant would be a minimum request of $10,000.00. Mr. Abare will follow up with David Linehan regarding the opportunity. There was talk about the trees needed and wanted. Scout John Stark spoke about the ash boring beetle.
6) Adirondack Water Works Conference – March 16, 2017 – Latham NY
Trustee Lemery moved to approve the expense of $90.00 plus the use of a Village vehicle for John Dixon Jr., Richard Daley and any Board member that may want to attend the AWWC conference on March16, 2017. Trustee Girard seconded the motion and the Board unanimously approved.
7) Financial Statement – January 2017
Trustee Girard moved to approve the financial statement; seconded by Trustee Lemery and the Board unanimously approved.
8) DPW Report – On file
9) Trustee’s Report
Trustee Girard – The Planning Board met and approved a subdivision for 69 Saratoga Ave. They will be coming before the Zoning Board in March.
The Air Stripper Project is moving in the right direction and should be going out to bid in March 2017.
Trustee Lemery – None
10) Acting Mayor Hayes Report –
The Prospect Street project continues to be discussed with the engineers as to what area and street have the greatest priority for the extension of the grant.
Mr. Ed Robbins Village Animal Control Officer stated that a lot of small animals are starting to appear in the roadways and along the by-way trail. He just wants people to be aware of the situation.
John Stark, Eagle Scout has a scout project which will be to clean a trail along the Hudson River shore line and install a fishing dock. There will be a meeting with Brian Abare on March 21, 2017.
Mr. Harry Gutheil was presented and wanted to why the office was closed on Monday of this week. It was stated to him that it is an allowed holiday for the employees. He asked if the office employees followed the CSEA contract. It was stated yes when it comes to the certain things and they have a non-union employee contract.
Mr. Nick Bodkin was asking for budget numbers for the Comprehensive Plan. Acting Mayor Hayes stated that Mr. Bodkin should contract Trustee Carota who is the Budget Officer for this year.
Ms. Susan Archumbault was present and asked if there were lower water rates for commercial businesses. They were not lower but are metered. This all involves a loss in revenue that allowed for apartment complex; commercial/residential structure; new single family residential structures; but no existing single family homes to be allowed to be metered. Trustee Girard stated that it was changed because we were audited and that the auditors told us we had too much revenue in our fund balance, but then when the meter law was adopted the rates had to be revisited and raised because of the loss of revenue due to the apartment structures being added to the law.
Rick Daley, DPW Employee stated that he would like it if the snow plow driver of Trustee Girard’s employment would not leave his snow in the road when he plows the Home Improvement Galley on Saratoga Ave. Trustee Girard stated that he would talk with the plow driver tomorrow. Mr. Daley asked if Trustee Girard would like to see a photo of what was going on. Mr. Girard stated no. Bridget Martin stated that this unprofessional of Mr. Daley. Clerk-Treasurer, Dannae Bock then asked a representative of the Village to meet with Rick Leonelli of Community Insurance to discuss the Village renewal of liability & commercial & auto insurance. Acting Mayor Hayes stated that he would meet with him next week.
Trustee Girard moved to close the meeting at 7:58 PM; seconded Trustee Lemery and the Board unanimously approved.
Link to PDF
PUBLIC HEARING FEBRUARY 1, 2017
MAYOR JOSEPH ORLOW PRESIDING
Trustee William Hayes
Trustee Anthony Girard Brian Abare. DPW Superintendent Trustee Peter E. Lemery Michael Muller, Attorney
To ENACT a New Chapter 121 Snow/Ice Removal to preserve the public well-being and good order in the Village.
Attorney Muller read and reviewed the proposed Local Law, and then asked if there were questions or comments from the audience.
Ms. Sue Archambault asked how it would be policed /enforced. Attorney Muller stated the enforcement will come from the Village Code Enforcement Officer. The enforcement will most likely be acted on when a complaint is placed in the Village office. Mayor Orlow and the board agreed.
Mr. Gerald Fitzgerald was present and wanted to know the difference between the current code sections 127-10, 127-11 and 127-24 and what is presented this evening in Chapter 121. Mr. Fitzgerald stated that when new laws are adopted it cost the Village money and then he asked the Board if any of them are aware of when the last time the current codes on this issue were enforced. The Board members are concerned with the codes that are not enforced and unaware of the last time the sections of Chapter 127 were enforced. Trustee Lemery stated that codes are put on the books in case there is a problem and to help the Village enforce the cleanup of the Village. He stated that the purpose of this code is to give the Village additional leverage for enforcement. Mayor Orlow stated that the police and code enforcement did not feel there was a tough enough law. Mr. Fitzgerald then stated that if the DPW has to take care of things outlined in the proposed code where will they find the time. Mayor Orlow stated that is why there has been a 48 hour period in the proposed code.
Mr. Nick Bodkin was present and stated that his residence and business are located at 26 Saratoga Avenue he stated that the section 121-3 Time Limit “ commercial zoned or commercial property” this needs additional clarification. He feels this puts a lot of pressure on the business owner to have to remove the show with in a time line. Mayor Orlow stated that this law will be on the books and the enforcement will be for the repeated offenders. There will also be a warning offered first. Mr. Bodkin asked that during the draft process changes need to be made. Mayor Orlow stated that during this hearing process the Board will take all comments and suggestions into consideration.
Mr. John Brooks, Jackson Avenue was present and commented on the snow mounts that are placed on the corners of the streets that intersect with Rt 9. He knows it is the private plow companies that are doing it, but asked if there was anything that could be done regarding it because the danger it imposes.
Ms. Friers stated that if the law is adopted then the Board needs to enforce it because if not they are opening themselves up to liability issues.
Mayor Orlow asked if there were any additional questions or comments. There was nothing additional. Trustee Girard moved and it was seconded by Trustee Lemery and unanimously approved to close by the Board.
Attorney Muller then stated that the would like to review the SEQRA form which if approved will make the Board of Trustees lead agency in the proposed law. Attorney Muller reviewed the SEQRA form and then asked for comments or questions. There were no questions or comments. Trustee Lemery moved to accept the SEQRA form with no negative impact; seconded by Trustee Hayes and the Board unanimously approved.
Trustee_Hayes moved to approve the minutes from the January 18, 2017; Trustee Lemery
seconded the motion. The Board unanimously approved.
Trustee Hayes moved to approve the bills; seconded by Trustee Lemery. The Board unanimously
FY 2016-2017 Vouchers 93246-93306
General Fund Water Fund Sewer Fund Total
$58,318.24 23,715.60 1,877.33
1) Act on New Chapter 121 of the Village Code entitled “Snow/Ice Removal”
Mayor Orlow then asked the Village Board if they wished to act on the proposed law that was presented. Trustee Girard stated everyone needs to clear their sidewalks. He then stated this will need to be enforced since it is being presented as a better law. Attorney Muller stated that no law works without enforcement but that this proposed law has a payback clause, penalty clause, and notice aspect. The law provides a more satisfactory approach and in his observation throughout the years, the codes of the Village will only be effective with enforcement whether it is this code or as in the past the property maintenance code. Ms.
Susan Archambault stated that a reminder to the residents would be good now that the law has been refreshed and renewed. It will be place in the DPW newsletter for later dates. Mayor Orlow agreed and stated that the public needs to let the Village know when laws are not being complied with in their neighborhood and then the Code Enforcement Officer can make them accountable for following the codes. Trustee Lemery stated that he likes the law and it has teeth which is a tool to use for residents that are not in compliant. Trustee Hayes agreed. Attorney Muller stated that most of this law is written from the E-Code. DPW Superintendent, Brian Abare stated that this law has enforcement against throwing snow in the street. Trustee Lemery moved to approve Local Law 1-2017; seconded by Trustee Hayes and the Board unanimously approved.
2) Water/Sewer Projects Update
Well Rejuvenation – Trustee Girard
Mr. John Brooks was present and the Mayor asked him to please speak with the Board regarding his Water concerns. Mr. Books lives at 9 Jackson Avenue and has an issue with rusty/dirty water. He showed the Village board a filter that was discolored. Trustee Hayes stated that about a year ago the Village approved a phosphate treatment to be added to the Village water which will alleviate the issue Mr. Brooks has eventually. This process takes time and unfortunately in the area that Mr. Brooks lives in has a 4 inch main and there is not much of an open area for flow in the mains in that area. Trustee Hayes stated that many in the Jackson Street area has expressed that the water has cleared up and they have better water pressure. Trustee Hayes stated that it is the hope of the Village that all the streets that lead off Prospect Street will eventually have new water lines. Mr. Brooks asked if that will take grant funding to accomplish. Trustee Hayes stated that the Village has been trying to get grant funding. Mr. Brooks wanted to know if he could write the local politicians on behalf of
the Village. The Mayor and the Board welcomed Mr. Brooks to contact any local politician that he can. DPW Superintendent, Brian Abare stated that in the spring the DPW can dig up the water box outside of Mr. Brooks residence to check things out. Mr. Fitzgerald says he has a water pressure gauge and he has a variation of water pressure just using water for a bath. Trustee Lemery stated that it takes a gust of pressure for changes sometimes.
AIR STRIPPER – Trustee Girard
There was another Professional Service Proposal put before the Board for the Well Supplement/Air Stripper Project. This project will remove 90% of the sulfur in the well water and will allow for additional water use in the peak times of the Village water supply. Trustee Girard stated that total project cost will be $85,000-$90,000. At this time Trustee Girard moved that the Village approve the engineering agreement and the transfer of funds from FX8304.0200 for $5,000.00 and FX8340.0400 for $5,100.00 within the water budget to FX8310.0411 to pay the costs associated with the Design phase for $8,500 and Bidding/award phase for $1,200. The Construction phase of $5,400 will be acted on at another time. Trustee Girard stated that this project needs to keep moving forward so that completion will be in June 2017. Trustee Girard moved to approve the Mayor to sign the agreement and for the transfer of funds for phase 2 and 3; seconded by Trustee Lemery and the Board unanimously approved.
3) O’Reilly’s Auto Parts Project
At this time this item will be tabled until Attorney Muller speaks with Joseph Patricke ,
Village Building/Code Enforcement officer.
4) Police Car sold through Auction International for $2,500.00
This is informational and the counter offer of $2,500 accepted and the vehicle has been paid
for. The Village will receive their money from Auctions International.
5) Account Transfers:
Trustee Lemery moved to approve the following transfer:
1. FROM: A1990.0400 CE Contingency $1,000.00 TO: A1430.0400 CE Spec Attorney $1,000.00
Trustee Hayes seconded the motion and the Board unanimously approved.
6) DPW Report – on file
7) Trustee’s Report
Trustee Hayes – Currently working on the Cooper’s Cave Brochure and hopes to have prices soon for Board discussion. This is a 50/50 split with the City of Glens Falls. He will report more at a later date.
The Planning and Zoning Conference in Saratoga was a great learning experience last week. The Village had 10-15 who attended which was great because of the credit hours they need training to serve on the Board for the Village.
There will be construction of apartments in the 62-66 Harrison avenue area. There are currently housing and storage buildings on the parcel. The storage buildings will be removed.
Trustee Girard – He would like to bring to the attention of the Mayor and the Board that there has been an increase of empty beer cans and beer bottles in the Reynolds/Leland/Henry/William/Charles street area. Mayor Orlow stated that he will ask the Police Chief to patrol the area. Trustee Hayes stated that in the past the Village has had a similar problem along the By-Way.
Trustee Lemery – None
8) Mayor Report – None
Public Forum –
Mayor Orlow then asked if there were any questions or comments from the public.
Bill Giorgianni, Edgeweood Drive was present and asked Trustee Girard if the Village is sure that the Air Stripper will work for the sulfur in the well. Trustee Girard stated that the air stripper is supposed to remove 90% of the sulfur and the water will then blend with our spring water. Trustee Lemery stated that he has seen air strippers working and they do a good job.
Mr. Giorgianni then asked about the crosswalk in the Rt. 9/Beach road area. Rt. 9 is a state highway but the Village will contact them again to see if there can be any additional cross walk option for the area.
Mr. Harry Gutheil was present asked why there was a transfer of $1,000.00 to Special Attorney. The answer was that the account did not have enough money to start the budget year. The Clerk-Treasurer asked if anyone had their December financial statements with them tonight and if they could answer the question. Trustee Girard stated that the budget allowed $2,500.00 and the line item has already been adjusted to $3,500.00. This is possibly for code enforcement legal charges.
Mayor Orlow asked if there were any additional comments for the Board. There were no additional comments.
Trustee Hayes moved to close the meeting at 8:10 PM; seconded Trustee Lemery and the Board unanimously approved.
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