December 20, 2017
MAYOR HARRY G. GUTHEIL JR. PRESIDING
Clerk Treasurer Kelleher
Mr. Bottari reported to the Board that the snow banks were cleared by 9:30am. It is working. Mayor Gutheil thanks Public Works for addressing this.
1. Approval of Minutes – November 21, 2017 Special Meeting
Motion by Trustee Girard to accept these minutes. Seconded by Trustee Bodkin. All were in favor except Trustee Carota abstained. None were opposed. Motion carried.
2. Set Future Meetings
Mayor Gutheil asked if they should set a meeting to discuss resumes received. It was decided to wait on setting a meeting date at this time.
3. Master Plan Review Committee Report
Brigid Martin reviewed the Comprehensive Plan with a slideshow presentation. A Committee was set up to review the Comprehensive Plan. They have met every week since the committee was formed. Committee went through the existing comprehensive plan, cover to cover. Recommendations are to update what was already recommended. Steps 1 – 8 lays the foundation for step 9.
Brigid Martin said they can be done by February 7th. Mayor Gutheil said we may want to talk about requesting an extension since the Board will need time to review the plan. If so, we would need time to advertise.
Trustee Carota stated that the Board would need to adopt the plan itself before taking any action.
4. Transfers – None
5. Approve Payment of Bills
Mayor Gutheil discussed the Westlaw (Thomson-Reuters) voucher. This is for law books that we get including updates. This bill was for $1,004. He asked who is using these and do we need them? He will look into it further. This voucher will be pulled from the warrant for now.
Motion was made by Trustee Carota to approve the bills minus the Weslaw Invoice for $1,004. Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
6. Approve September Financial Statements
Motion to receive and file was made by Trustee Carota. Seconded by Trustee Bodkin. All were in favor. None opposed. Motioned carried.
7. Capital Financial Administrative Contract
Counsel needs to look at this. It has been emailed to Susan Bartkowski. We will hold for now since she is not present at the meeting tonight. We will be authorizing the funding of the HRA tonight.
8. Notary Public renewal for David Gifford
David Gifford has asked the Village to cover his notary renewal fee. Motion was made by Trustee Bodkin. Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
****Agenda item 13. A motion was made by Trustee Girard to go into Executive Session at 7:55pm to discuss the CSEA Grievances. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
A motion was made by Trustee Bodkin to close the executive session and reopen the public session. Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
9. Individual Email addresses for Planning Board Members
At the last Planning Board meeting Dave Linehan asked that there be email addresses for each planning board member. This cost for this would be an additional $25 per month. A motion was made by Trustee Bodkin to approve the expense of adding an email address for each planning board member and alternates not to exceed $300. per year. Seconded by Trustee Carota. All were in favor. None opposed. Motion carried.
10. Wex Bank Fuel Card Service Agreement – Fleet Card
Mayor Gutheil has not heard back from counsel on this. The Village pumps are now up and running again. T.J. Chagnon doesn’t want to abandon the tanks at this time. He feels the response time is quicker using our own tanks. There are currently no vendors in this village that are set up to allow for large vehicles. This is a great idea for a backup plan. If power is lost at the shop, then they don’t have a fuel supply. Tanks were just cleaned and certified a year ago. Will add this item to the January agenda after attorney has a chance to look at this. Trustee Girard suggested it might be advisable to see what the cost of a portable fuel tank that would fit in our trucks would be.
11. Request to Waive Late Fee N. Diocoltes
Mayor Gutheil said our policy is not to waive late charges. The Board agreed to deny the request.
12. Hayes & Hayes LLC Contract
They are doing the Park View Apartments LLC. Attorney is going to review this contract. A motion was made by Trustee Girard to allow the Mayor to sign the contract when reviewed and approved by counsel. Seconded by Trustee Carota. They will pay for the inspector and put money in escrow to cover the cost. All were in favor. None opposed. Motion carried.
13. CSEA Grievance Chagnon / Dixon (Executive Session)
Discussed out of order after agenda item 8 and before agenda item 9. (see in minutes)
People are coming in to make payments to the Local Development Corporation. By virtue of the bylaws the Mayor is supposed to be on the LDC. Joe Patricke has resigned, Dannae Bock has resigned. Mayor Gutheil feels the existing board member still on the LDC should call a meeting to review the LDC membership. Trustee Girard stated that the bylaws indicate the current Mayor or Deputy Mayor should be on this board. Mounir Rahal is still a member as is Joe Kelly. The bylaws say the treasurer is supposed to take the money. We need to contact the treasurer. The Village Clerk Treasurer has received an e-mail that the LDC is 30 days overdue for an audit. Four checks have come in and Shannon Kelleher deposited the money in the LDC account for them. The Village should contact Debbie Fitzgibbons, the LDC Treasurer and have her call the LDC Attorney as soon as possible to discuss.
15. Public Works Report and the Public Safety Report
Motion made by Trustee Carota to receive and file both of these reports. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried. Mayor Gutheil to get copy of these reports to Trustee Bodkin so he can post them on the Village website. Trustee Girard wants to know what are the problems we have with the Department of Health that need to be taken care of? Mayor Gutheil has not seen any correspondence but he understands that a copper test had been taken but the results hadn’t been filed. 2) Another Water Sample needed to be done and 3) The annual water quality report needed to be posted to the Village website.
16. Trustees Report
Trustee Girard made a motion that for all non-union eligible employees, the Village would pay eighty-five percent (85%) of the premium cost of the employee, employee with spouse, employee with children, or family coverage for the Blue Shield Silver EX 8000 High Deductible Plan or MVP Gold Plan for the 2018 calendar year. The employee shall contribute fifteen percent (15%) of their premium on a weekly basis, deducted directly from the employee’s paycheck. The Village shall be responsible to provide a debit card for payment up to $1,600.00 for the MVP deductible for individual coverage and payment up to $3,200.00 MVP deductible for employees with spouse, employee with child(ren), or employee with family coverage. The Village shall be responsible to provide a debit card for payment up to $3,250.00 Blue Shield deductible for individual coverage and payment up to $6,500.00 Blue Shield deductible for employees with spouse, employee with child(ren), or employee with family coverage. Seconded by Trustee Carota. All were if favor. None opposed. Motion carried.
Trustee Bodkin stated that the planning board schedule and planning board training is coming up. He also stated that the Village needs a Storm Water Management Officer as soon as possible per Joe Patricke. We need to find out if our engineering firm can do this. There is no certification for this position. There is a monthly meeting at the Saratoga County offices.
Trustee Carota verified all street lights on Route 9 are working. Trustee Bodkin noted the current condition of Village Christmas ornaments on the poles are poor. Some are not lit. He questioned if maybe we can find some money to replace some of these for next season.
Trustee Hayes reported his resignation and he distributed a copy of his letter to each one of the Board members. A motion was made by Trustee Bodkin to accept Trustee Hayes resignation effective 12/29/17 with regret. Trustee Girard thanked Trustee Hayes for all of his years of service. Mayor Gutheil agreed and would welcome his help to continue at the Museum. Trustee Hayes stated that the Board needs to name someone to be liaison with City of Glens Falls to coordinate for the brochures that we do every year. The motion was seconded by Trustee Hayes. It was 30 years last month that he has served this Village. All were in favor. None opposed. Motion carried.
Trustee Hayes asked the Mayor if he was writing a letter to Dannae? Mayor Gutheil said she foiled some information. Trustee Girard suggested we do not we have not done this for other employees.
17. Mayors Report
We were turned down for the Community Development Grant. Mayor Gutheil will follow up with this.
Good news is that Niagra Mohawk vs. Chagnon law suit was discontinued.
There is a property on Main Street going into foreclosure of which the Village has a Judgement on file against. It now has been assigned to a judge. Mayor Gutheil will review with counsel.
Judge McCabes request for two resolutions will be added to agenda for next Board meeting.
There was a discussion on written complaints about property owners not mowing their yards last summer. The Mayor wants to stay on top of this.
The Village has funded $13,248.19 into the HRA to help fund the HRA as part of the new 2018 health care plan.
We received a bill for keys made at the Fire Station $300 for 15 keys.
NY Rural Water Association invoice received will be added to agenda for next Board meeting.
Rick Daley passed the A/B Operator Underground Storage license exam.
18. A motion was made by Trustee Bodkin to go into executive session to discuss an unnamed person(s) performance. It was seconded by Trustee Girard. All were in favor. None opposed. Motion carried. 9:18pm.
A motion to adjourn the Executive Session and re open the regular meeting was made by Trustee Girard. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion Carried.
Discussion with Susan Bartkowski regarding Capital Financial administration of the plan. Capital Financial does the claims. Employer is the administrator. “Administration Contract and Service Agreement.” Susan Bartkowski will talk to Capital Financial before we sign.
RESOLUTION: Made by Trustee Carota authorizing the Mayor to sign the administrative contract and service Agreement once reviewed and approved by Susan Bartkowski. Seconded by Trustee Bodkin.
A motion to adjourn was made at 9:55 by Trustee Carota and Seconded by Trustee Bodkin. All were in favor, none opposed. Motion carried.
Meeting was adjourned at 9:55 pm.
Shannon Kelleher, Clerk Treasurer