December 6, 2017
MAYOR HARRY G. GUTHEIL, JR. PRESIDING
Trustee Bodkin Clerk Treasurer Shannon Kelleher
Trustee Girard Attorney Susan Bartkowski
South Glens Falls Fire Department Presentation
7:05 Public Forum – None
1. Approval of Minutes -none
2. Set Future Meetings – none
1 – From A1990.400 Contingency $1,000.00
To A6410.400 Publicity $1,000.00
2 – From A1990.400 Contingency $1,500.00
To A1362.400 Ads $1,500.00
Motion by Trustee Hayes to approve the two transfers. Seconded by Trustee Girard. All in favor.
None opposed. Motion carried.
4. Approve Payment of Bills
Three separate warrants. Trustee Hayes hasn’t seen one yet.
Mayor Gutheil has a list of bills to have a discussion on.
a. Bill from Peckham. Is this the patch for the school on Harrison? Blacktop? Used 19 ton for school.
b. Contractor has agreed to pay. When we have a DPW superintendent, they will submit to the Clerk and the Clerk will bill at that time.
c. Electric bills are high. We could go out to bid for better price. Mayor Gutheil does not have time to look in to this right now and could use some help.
d. Bill from Dig Safe with a finance charge. We don’t want to pay bills late and pay finance charges.
e. There are two lights that we are being charged for on poles facing the old American Legion building. We should eliminate these. We will discuss next meeting. Trustee Carota will drive around and look at the lights. Trustee Hayes stated that there is a list of all the poles and the lights in the Village office. The list was provided by National Grid.
f. There was a discussion about the amount of the bill for the police car.
g. Trustee Bodkin requested we hold the Stored Tech bill. They are charging us for 3 servers and we only have 2. They have not gotten around to migrating the old police department server. All agreed we will pull it.
h. Now charging Rick Daly’s payroll out of the Water Admin account instead of the pump station.
i. Using a lot of toner at the Water Plant. HP Printers use a lot of toner and it is very expensive. Rick Daly would like to buy a Brother printer. Trustee Girard motioned to get a colored Brother printer for the Pump Station for a max of $250. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
j. No parking on the street during snow removal. Clerk Treasurer will look for the previous ad and send it to Trustee Bodkin so he can post it on the website.
Motion to approve the payment of the bills by Trustee Carota with the exception of the Stored Tech voucher and approving only $6,840.70 for the repair of the police car. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
5. GFNB Online Banking Agreement
Trustee Carota made a motion to approve Shannon Kelleher (Clerk Treasurer) to be secretary for this agreement. The Board waived the reading of the entire resolution. Seconded by Trustee Hayes. All were in favor. None opposed. Counsel suggests verifying we have controls in place noted on page 10. Clerk Treasurer will verify cyber-crime coverage with insurance carrier. We will add this policy to our policies and procedures.
Motion to adopt these policies and procedures by Trustee Carota, Seconded by Trustee Bodkin. All in favor. None opposed. Motion carried.
6. NYS Retirement System Online Banking Agreement
Mayor suggests it should be Shannon Kelleher for the online reporting and electronic transfers. We need to appoint a security administrator. Motion made to appoint Shannon Kelleher to be the administrator for both by Trustee Bodkin, Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
7. CSEA Grievance
Mayor Gutheil has denied the CSEA grievance. Mayor has notified counsel and we will take action at the next step in the procedure per the CSEA contract on December 20, 2017 at the next Board meeting.
8. Sewer Lift Station Generator Part
Trustee Carota moved to approve the purchase of a fuel pump for the generator at the Sewer Lift Station in the amount of $1,472.84. Seconded by Trustee Bodkin. All in favor. None opposed. Motion carried.
9. Proposed Water Line First Street
Gary Robinson Engineering did the drawings. The Village engineer has reviewed the drawings and has questions. There was lengthy discussion and it was decided to leave the route of the new water line as drawn.
10. Village Audit
We received another proposal. This one is from Jenkins, Beecher and Bethel LLP in the amount of $5,500. Trustee Girard made a motion to accept this proposal and to split the bill between general fund, water and sewer accounts using the same percentages as previously used. Motion seconded by Trustee Hayes. All in favor of using Jenkins, Beecher and Bethel LLP. None opposed. Motion carried.
11. August Financial Statements
Trustee Girard made a motion to accept the August financial statements. Seconded by Trustee Carota. All in favor. None opposed. Motion carried.
12. Trustee Carota moves to acknowledge David Bennett as the new member of the South Glens Falls Fire Company. Seconded by Trustee Girard. No discussion. All in favor. None opposed. Motion carried.
13. Affordable Housing Grant Mortgage Filing
Motion was made by Trustee Carota to authorize the Mayor to sign Shelter Plannings request for exemption from paying mortgage fees and taxes regarding a property on Saratoga Avenue which received an affordable housing grant.
Seconded by Trustee Girard. All were in favor. None opposed. Motion carried.
14. Health Insurance CSEA
Trustee Hayes made a motion to authorize the Mayor to offer the same 2 high deductible plans made to the PBA to the CSEA members. Seconded by Trustee Bodkin. All were in favor. None opposed. Motion carried.
15. Hach Service Agreement
Trustee Hayes made a motion to accept the revised reduced service agreement in the amount of $2,528.00. Counsel states that paragraph 20 lists the state of Colorado. Try to get it changed to New York State. Paragraph 19 is limiting their liability. They should be responsible for anything they damage and should not have a cap. Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
Joe Patricke resigned as president and Dannae Bock resigned as secretary. Possibly other resignations coming in. Mayor Gutheil says we will have to read the bylaws because he believes the Mayor is supposed to be on this board. Their secretary/treasurer should be making deposits. Our clerk made deposits for them. But whoever is secretary or treasurer there now should be the one handling the finances. They need new membership and officers. They have their own attorney, Mike Muller. We have to find out what role, if any this Board plays. Joe Kelly, Mounir Rahal, Debbie Fitzgibbon, Joe Patricke was on Board. Trustee Girard made the motion that the Mayor be on the LDC board if it is required by the bylaws. Seconded by Trustee Carota. All in favor. None opposed. Motion carried.
17. Accept Anna Tracy Resignation
Motion made by Trustee Hayes to accept the resignation letter from Anna Tracy, Deputy Treasurer dated November 28, 2017 with deep regrets. Seconded by Trustee Carota. All in favor. None opposed. Motion carried.
18. Anna Tracy Post Employment
Anna Tracy offered to assist Village post employment via contract labor. A rate of $15 per hour was discussed. Draft letter agreement is needed. Motion by Trustee Carota to approve the draft letter agreement at a rate of $15 per hour not to exceed $2,000. Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
19. Animal Control Report
Motion to receive and file November report by Trustee Carota. Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
20. Public Works Report
Emerick $2,733 bill paid in this warrant. Rick Daly stated that the pumps were clogged up with disposable wipes. Emerick is going to give us a proposal to service these pumping stations. We haven’t received the proposal yet. Trustee Hayes stated that these new homes have small kids. The question was asked if we can lift the covers and keep an eye on them now? Rick Daly said yes. We need a new hot water heater at the water plant. It is only 3 years old.
Motion to receive and file Public Works report. Motion by Trustee Bodkin. Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
Daly said they need Board approval before they can dig on First Street. We require insurance. Can we get board approval contingent on authorization from Engineer? Micky Hayes needs to get ahold of Mayor Gutheil and conference call with Susan Bartkowski. Motion by Trustee Bodkin to authorize Mayor Gutheil to sign an agreement subject to Engineer approval and Village being named as additional insured. Seconded by Trustee Girard. All in favor. None opposed. Motion carried.
21. Trustee Report
Trustee Hayes gave a tour of stable and explained the grant procedure and what needed to be done to fix the building up. Kathleen Moore was invited but didn’t come. Trustee Hayes has comments on the article that was in the paper. This is not an abandoned building. The building was not given to the Village. It was involved in a transaction between SCA Tissue and the Village via a property swap. There was a cash transaction that came to the village also. The roof does not have a hole in it. It has been repaired. There is no water, no sewer and no heat in that building. Bridgid Martin gave Kathleen Moore a tour of the outside only of this building because she didn’t have a key. The newspaper article proposes writing a grant request now and Trustee Hayes feels this is premature. This is a group that is only supposed to prepare a comprehensive plan for the Village. Only two Board members were in attendance at the tour. Mayor Gutheil agrees that we should be reviewing a plan then make recommendations. Trustee Carota commented that he is the liaison for Comprehensive Plan Committee. They are going through the old comprehensive plan and making recommendation for a new plan. They are going above and beyond to recommend ideas. They are only recommendations on how we can improve the Village. The ideas we had in the past are still good ideas.
Trustee Bodkin stated that the new website is live. As we approve minutes they will be posted on the website. We hope to have a draft within 10 days available to the public. Audio can be put on the next day, possibly. Trustee Carota asked if we can put employment opportunities on the website? Trustee Bodkin will do that if he is given the job descriptions. The Clerk Treasurer will get him the job postings.
Rick Daly stated that someone contacted him about cutting down trees. Trustee Carota said we do not want to take down live trees. We will revisit it again next year. Trustee Carota will get in touch with him.
Trustee Bodkin stated that he really appreciated Trustee Hayes tour. History and the museum is wonderful for our community.
22. Mayors Report
Grand opening Friday 11 am for Stewarts.
Village Sales tax November 15th YTD is down $565.
We have two positions open. We will put on website.
Did not receive anything in writing for the backup Water Plant Operator position but TJ is interested but does not want to go to night school.
Rick Daly said he knows someone who might be interested in the position.
Mayor Gutheil asked for a motion to enter into executive session at 9:12pm to discuss a particular unnamed person(s) job performance and the SCA tax lawsuit. Motion by Trustee Bodkin. Seconded by Trustee Girard. Board unanimously approved.
Mayor Gutheil asked for a motion to adjourn the Executive Session and re-enter the Public Meeting. Trustee Bodkin made the motion. Seconded by Trustee Girard and the Board unanimously approved.
No action was taken in Executive Session.
Mayor Gutheil asked for a motion to authorize the Mayor to search and conduct interviews for interim, part-time or full-time Public Highway Maintenance Supervisor. Motion by Trustee Girard. Seconded by Trustee Bodkin.
Mayor Gutheil asked for a motion to adjourn the Public Meeting. Motion to adjourn by Trustee Carota. Seconded by Trustee Bodkin. Board unanimously approved.
Meeting adjourned at 10:27p.m.